Megan + Micah's Vineyard Wedding

Megan + Micah’s September Wedding in Vineyard | Vintner’s Inn

I’m going to preface these incredible images by one of my favorite people Shadowing Lights Photography by giving you a bit of background. Megan is one of my very besties Katie’s little Sisters! When her and Micah got engaged I remember Katie texting me with pure excitement and joy; and when Megan and Lori (Megan’s incredible Mom/Power House/behind the scenes magic maker) decided to trust me to help coordinate the big day I was beyond honored and excited! Katie and I have known each other for ages; guyssssss we shared our first apartment together and so many wonderful memories throughout our years of friendship (some that probably shouldn’t be shared with the world). To be able to also share such a wonderful day with their family was simply an honor. Watching Megan grow into the beautiful woman she is now, and being able to see the behind the scenes of one of the most memorable days of her life was incredible. 

The whole day was focused on family + friends through and through. Their siblings shared special roles in the day; like Maid of Honor + Bridesmaids, Micah’s Brother Scotty even played “The Wedding March” as they recessed the Ceremony into their future. During the Ceremony Micah’s Mom sang a song while Lisa (both playing the Sister + Maid of Honor roll) and Cam (Micah’s Best-man) signed the marriage license. The day was full of laughter, hugs, and so much joy. After the Ceremony everyone spent the time enjoying cocktails + delicious food while playing fun lawn games. Megan and Micah spent the day oogling at each-other (as you can see from the pictures), sharing memories with family + friends, and truly taking in the day while enjoying every moment of it!

I must give a HUGE shout out to Megan’s Mom Lori who totally killed it with her amazing eye for design, but also her incredible dedication to her kid’s and helping them enjoy such a beautiful wedding day! I mean she literally printed the paper products, put the entire dessert table together from scratch, no detail was left untouched! I can’t begin to list all the things she did to make the day and the entire process so wonderful!

I hope you enjoy their Tuscan inspired wedding! 


Venue + Catering: Vintners Inn | Photography: Shadowing Lights Photography | Hair + Make-up: The Powder Room (Heather + Mary) | Florist: Rivertown Floral | DJ": Denon + Doyle | Photo-booth: Photo-booth Sonoma | Ceremony Musicians: Corelli Strings | Chair covers + Sashes: Bertoli Bridal

July Healdsburg Wedding | Missy + Jeff

Missy + Jeff | July 2018 at Ru’s Farm

When I had my first call with Missy I felt an instant connection with her. She was one of the most genuine people I had ever spoken with. I remember hopping off our call and instantly hoping we had the opportunity to work together! As we began planning her and Jeff’s summer RU’s Farm wedding it became so obvious that it was going to be a wonderful time working with them. We also discovered that we both had little squishes that shared the same name! I’m not sure if she got Olivia’s name from Scandal (I know haha), but it made me love her and Jeff even more. They were truly focused on enjoying this time and celebrating with their friends and family and it was reflected in every little detail of the big day. Olivia was part of the entire celebration, and joined all of the festivities; Missy + Jeff showed us all how lucky Olivia was to have them as parents. Missy wanted a simple, beautiful wedding day centered around their family, friends, delicious food, and amazing wine! We incorporated elements and touches that focused on the style and vibe of Ru’s Farm while tying in her refined style. We created custom paper pieces that incorporated beautiful string lights, the space was accented with the Ru’s Farm jugs and miscellaneous decor items that tied the wine country feel into it all.

A Huge thank you to Torrey Fox  for being so amazing and capturing all these incredible moments + details!

I hope you enjoy! Happy Planning!

Florals were inspired with soft neutrals like peach and blush; complimented with sage green foliage and pops of berry + hot pink

We supported the color palette with grey + navy + plum linens and to help tie the bridesmaids dresses into the overall vision.

We used the Farm Table + Bench Collection from Encore Event Rentals to tie the rustic elegant feel together.

Venue: Ru's Farm at Healdsburg Country Gardens | Photography: Torrey Fox | Floral Design: Vanda Floral Design  | Catering: Preferred Sonoma Caterers | DJ: Logan Aguirre | Hair + Make-up: It's a Date at the Powder Room | Rentals: Encore Event Rentals | Officiant: Friends of the couple | Dessert: Moustache Baked Goods | Planning + Coordination + Custom creations: Heald Wedding Consulting 

Kelsey + Blaine | The Culinary Institute of America at Greystone

Kelsey + Blaine tied the knot at the St. Helena Catholic Church then partied the night away at the Culinary Institute of America at Greystone on a perfect July day. Working with these two wonderful souls couldn't have been more of an honor. Kelsey had a simple classic style that we tied small southern touches into to make the day feel like home! The love they had for each other shone throughout the entire planning process, and especially on the day-of. 

Our rockin vendor team included: Videography | Rain Studios, Photography | Julie Cahill Photography, Floral Design | Vanda Floral,  Hair + Make-up by Mary B. | The Powder Room, Alterations | Heidi the De Tailor, Rentals | Bright Event Rentals. Lounge Furniture | AFR , Lighting + Draping | The Lux,  Print | Frye's Printing , Paper Design | Melissa Bonilla, Ceremony Musicians | Corelli Strings, Band + Sound | Blue Breeze Band, Planning + Coordination | Heald Wedding Consulting- Cristina Heald 

Jennifer & Fred | Richmond Yacht Club|Richmond, CA


Jennifer and Fred were married at The Richmond Yacht Club where they spend much of their time. So when it came to choosing a venue for their big day, there really was no other choice. They had a deep connection to the location, which made it the perfect place for them to tie the knot! It clearly made the perfect setting, the weather was unbelievable, and the view was absolutely perfect! All of their friends and family gathered on the lower deck to see the couple make it official, then transitioned up to the hall where they were greeted with the bride and grooms signature drinks and a plethora of stationed appetizers themed perfectly to the occasion! Mahalo!

Ceremony + Reception Venue (catering also provided in house): Richmond Yacht Club |

Entertainment: Hiram Bell |

Photographer: Rebecca Hinden |

Florist: DIY + SOMA Flowers

Dessert: Maria’s Gourmet Pastries |

Hair and Make-up: Annette Macfie |

Linens: BBJ Linens |

Draping + Rentals: Hartmann Studios |

HWC assistants: Brittany + Max!

Amy & Tommy | Still Water Vineyards, Paso Robles, CA

Amy and Tommy were married at the incredible Still Water Vineyards, in Paso Robles, CA! Photography by the most amazing Emma at Shadowing Lights Photography. It was a beautifully emotional day that we were so incredibly honored to be a part of! Enjoy!

Venue: Still Water Vineyards |

Photography: Shadowing Lights |

Wedding Coordination: Heald Wedding Consulting |

Floral: Sprigs Floral Design|

DJ: Modern Symphony |

Make-up: The Wearhouse |805-835-3330

Hair: Cindy Coryell |951-415-1877

Wedding Cake: Splash Cafe |

Catering: Stein's BBQ |

Rentals: Central Coast Tent and Party |

Linens: BBJ |

Formal Wear: Friar Tux Shops |

Pam & Ryan | Brazilian Room, Berkeley, CA

Pam and Ryan Wedding-236-XL - Copy

Photography &  Photo-booth by Nicole Blumberg Photography |

Venue: Brazilian Room, Berkeley, CA |

Florist: Natalie at Belle Flowers |

Hair & Make-up: Teresa Reynolds

Videography: Graham King |

Rentals: Class Party Party |

Grooms cake: Initicing Creations |

Wedding cake: Masses Pastries |

Ceremony & Cocktail music: Corelli Strings |

Doreen & Daniel | Windfall Farms, Paso Robles, CA


Doreen and Daniel were one of the many fun couples I was honored to work with this year. But what stood out about these two, was how they let their wedding day reflect them. From handing out engraved flasks, to dancing down the aisle (even in between all the rows off guests) they made each and every moment reflect them as a couple. This is what I wish for all of my couples! It made a memorable day, absolutely unforgettable, not only to themselves, but all their family and friends there to celebrate with them.

I will never forget their awesomeness! Congrats to you both!

DORNAM forever!

This amazing couple and their group of family and friends, was undoubtedly one of the funnest weddings I have ever been a part of! They really know how to celebrate! You could feel all the joy and happiness that everyone felt for them. I love being able to say I was part of such an incredible day for these two amazing people!


Their love seemed to grow with each passing moment. The way they shared moments together, you could see how deeply passionate and in love they were with each other. It was a wedding to remember, filled with more memorable moments in the hours of the wedding then some people have in a lifetime!

Not only were Doreen and Daniel amazing, but I had the pleasure to work with such an incredible group of vendors! Jake and Necia were incredible in every way possible. I can't say enough great things about them. I highly, recommend them to my couples getting married on the Central Coast! Rain Studios who provided the Videography was also incredible to work with! Fantastic personalities, and amazing work (see link below)! This group of vendors were super stars all the way from hair and make-up to Jesse who completely rocked out the night!


Wedding Coordination by Cristina Heald, at Heald Wedding Consulting; 

Visit the awesome photographers Jake and Necia at Jake + Necia:


Jesse at Dart DJ's rocked the party:

Florist: Bloomers Design:

Rabbi: Janice Mehring: 805.610.9532,



Hair and Make-up: Lovely Chic:

Rentals: All About Events:

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If you’re thinking about hiring a Wedding Coordinator in the Northern California and Central Coast areas, be sure to check out our website for packaging, pricing, and to set-up your FREE consultation!

Happy Planning! Love HWC!


Wedding Vendor Costs & Running a Small Business

Josa_and_Jeff_Candids-0263 Before reading this I want to be clear that this is not about ranting, complaining, or proving a point. It is really geared towards educating couples searching for wedding vendors on why our prices may be more than they are expecting to pay. And what it takes to run a small business. Most people have no idea what running a small business really takes. And how are they suppose to? Because you don't have to, so how would you know! So I truly hope this helps couples searching for wedding vendors realize why the cost may be higher than they were anticipating. Also, keep in mind these items are geared towards my company, each vendor you contact will have different expenses and inclusions, which will affect their prices. Not each is the same. We all try to innovate and be unique so that our companies stand out from one another.

Unfortunately, we as an industry have been hit with some pretty big stereo types. Different vendors get hit with each of their own, wedding coordinators the same. But the biggest is directed as a whole; "Weddings cost more, simply because the word wedding is involved". I am not saying some vendors don't charge more than others. Because we all try to base our pricing off of how we evaluate the value of our work individually. Let's look into a few factors: (does this clearly state that weddings don't cost more just because they are weddings? Or should it be elaborated more?)

  • Most wedding vendors (including myself) are self-employed. What does that mean?Then there is the time we dedicate to running the business: How did you come across your wedding vendors? Did you find them on a website? Did you hear from word of mouth? Did another vendor refer them to you? Did you see them on Facebook? Pinterest? Twitter? Google +? Guess what? You find us, because we spend many hours every day, week, month,  and year to get us out there to be heard, seen, and found. Those hours we spend  at things such as networking events, managing online presence; such as website information, blogging, posting on all those fabulous social media sites that you get all of your amazing decoration, and organization ideas from. We don't just show up on there, and we don't get paid for the time we spend getting ourselves visible. We do all these things, in hopes that you find us, or hear about us.  Then spend the time sending you quotes, and talking on the phone answering questions, or meeting in person at consultations, hoping to get the honor to work with you.  Each and every wedding vendor you talk and work with, are doing exactly that. Every day! Because we absolutely love helping couples relax and celebrate their wedding day the way they should be.
  • Well, we pay for everything ourselves. Every year my expenses include:
    • Business licenses
    • Insurance; business, health, and dental
    • Web hosting/maintenance
    • Advertising
    • Each and every wedding has an expense of their own- from notebooks, supplies, paperwork, etc.
    • HWC specifically has an inventory that needs to be maintained and expanded
    • Education; such as Conferences, webinars, etc.
    • Office expenses (even vendors who work from home have significant office expenses!)
    • Equipment upkeep and maintenence
    • Blogging/Social Media Management materials
    • Legal advice
    • Taxes
    • Tax advice/assistance
  • Let's talk about more time: How does your wedding vendor know all that information? Because let me tell you, we know a ton when it comes to weddings and our clients can attest to that! And we learn more and more every year. Well, some is experience of-course, webinars, reading, and continually educating ourselves in every aspect of the industry. New wedding trends, better ways to coordinate a time-line, better ways to logistically coordinate shuttling, more, and more ways to save you money. And guess what? We still aren't making any money yet. We are just growing our knowledge so that when you come to us, we can give you the great advice and feedback you deserve.
  • PHEW!We are finally at the wedding coordinating part: Now we spend all that time helping you coordinate, organize, plan, staying stress free, keeping you organized and on task. Organizing your meeting schedules with vendors. Making sure deadlines are met. Insurance is provided. Oh, how the list goes on. Don't let this list fool you, because even some of our most basic packages contain many of these things as-well.
  • Wedding day: So we provide you with 10 hours on the day of the wedding (usually around 12). However our work day doesn't start on-site. It starts about 2-3 hours prior (or usually the night before!). Folding napkins, double checking details, organizing seating charts, escort cards, looking over our emergency kit, making sure all your vendors are ready and set to roll. Then once all the guests are off to the after-party, you are basking in your amazing wedding, and the tables are broken down. There is still more work to do. Did the rentals all make it back? Did the presents get to the hotel? And the list goes on.
  • Temporary: I am sure it comes as no surprise to you that weddings are seasonal. Most people love the sunshine, winery's, beaches. Rightfully so (I know I do)! What does this mean for us? Well we have to account for all those "off season times" to be sure we are here for you during the "on season times".

Let me be very clear here. I absolutely love my job. It is one of the most fulfilling things I have ever had the honor to do- besides being a mother to a beautiful little girl!  I love every minute of it, and I wouldn't change it for anything. But my point of posting this is simply to educate couples of the time and energy put into a small business-especially a seasonal, and specialized one. 

So next time you are a bit upset that a vendor costs more than you are valuing their services for, or you read a terribly written online article bashing the wedding industry, take a second to consider why that service costs what it does. Because its not just walking on-site, taking some pictures, sticking them on a disk, and dropping them in the mail. As seen above, running a small business is more work than most people realize, and takes a lot of time and energy prior to even being hired.

Now that doesn't mean there isn't someone out there in your budget. Because when I first started out, I was making about 2 dollars an hour (before covering my expenses- so pretty much zilch). So if you are on a small budget and those vendors you have already contacted just aren't in your budget. Don't get frustrated or expect them to give you a pound of gold for the value of iron. You may be able to find someone who is just starting out, building their profile or a clientele. We all have to start somewhere, or we would get no where!

Just remember that emailing a vendor saying their prices are to high for what they are offering, is very offensive. Because we work very hard to make sure you have an incredible wedding experience, and put lot's of money and time into running our small businesses.

I really hope this helps those couples out there reading those terrible articles being posted, that we really aren't here to shaft you! We love you guys and want to be sure you have a wedding that you can celebrate and enjoy. By the end of the process you all feel like family to us and on many occasions, we feel sad that we don't get to chat with you each day and see how your life is going -thank goodness for Facebook!

So no matter what you choose to do. Just be sure not to be to presumptuous about costs.  And remember to keep searching. If you are on a small budget, it may be tougher to find someone, but you will!

Photo provided by the amazing Bryan and Vita of Hewitt Photography:

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If you’re thinking about hiring a Wedding Coordinator in the Northern California and Central Coast areas, be sure to check out our website for packaging, pricing, and to set-up your FREE consultation!

Happy Planning! Love HWC!

"We all grow old, our lives go by- and photographs are so important for preserving our memories"

I had the pleasure of asking Leana from Looking Glass Photography (link to fabulous website below!) a few questions (just a few ;)). I thought you would enjoy an insight! A photographer is one of the most important choices all couples make! Each and every-one of them want someone to create memories that they can look at and reminisce in. Something to take them back in time, to remember all those incredible memories, and feelings experienced. I hope you enjoy!

What made you decide to start photography as a career?

I practiced photography as an art for many years before it became my career. My husband urged me into it after he realized what great photographs I could take. His support and that of my family/friends, and the reactions of my first clients to their photographs made me realize this was what I was meant to do.

What do you love most about photography?

I love creating beautiful photographs for my couple’s, ones that they will cherish and enjoy throughout their lives together. It makes me truly happy to be able to give them that after their wedding day. Sometimes when I snap a photo of a bride and groom, I think- They are going to have that photo on their nightstand 40 years from now…and that makes me smile!

"We all grow old, our lives go by- and photographs are so

important for preserving our memories."

At the end of the wedding day, what memories do you hold close to your heart?

I love to see family and friends support couples as they start their lives together.  The outpouring of emotion at weddings, the joy of two people making a lifelong commitment- I feel very blessed to be a part of that.

What is your favorite moment during the wedding?

The look on the grooms face, as he sees his love walking towards him down the aisle.

If you had any advice for brides, what would it be?

Stay organized from the beginning by creating a time-line early on. Make sure your vendors are aware of what times they need to be there, how they need to work together, and your general goals for the day. Hiring a wedding coordinator can be a great asset to a bride, because they have the experience necessary to keep you on organized and on track.

What challenges do you face most often?

Having enough time to get all of the photographs I want to do- being in ten different places at once! This is why I help my couples with their schedule, so I know there will be enough time for all their photographs, without the photography disturbing the flow of the day.

What would you recommend brides look for in a photographer?

Choosing a photographer is such a personal thing- besides choosing one whose photographs you enjoy and relate to, I think personality is very important. Your photographer is going to be with you/near you most of the day. Choose someone you like on a personal level and someone you feel comfortable around. (like me! hahaha)

What qualities do you feel a professional wedding photographer should posses?

Besides being a master of their art, I believe a wedding photographer should be a caring person who invests themselves in their clients. A wedding is a huge milestone in a person’s life and I don’t think it can be treated like any other job—there is no room for an “off” day in this business. I approach every wedding like it is the wedding of my best friend.

What questions do you ask potential clients you are interviewing/being interviewed by?

I ask them many questions about their wedding- theme, size, location, etc. Specifically I ask them what their goals are for their wedding photographs. Every couple is different- some prefer candid shots, others like direction and posing- others want to re-create specific ideas, etc. Some couples are all about photos and want to devote lots of time to being photographed, while some prefer a “fly on the wall” approach and want to spend most of their time visiting with their guests. I try and understand my clients needs so that I can give them the best experience out of working with me possible.

What difference do you see in clients who hire professional coordinators and ones who do not?- (We had to ask! :))

Clients with professional coordinators are generally more relaxed during their wedding, knowing that everything is being taken care of by someone with plenty of event experience. I see that brides with coordinators are able to better step back and enjoy their day, and also enjoy an element of surprise at seeing everything put together at last. Also, during the planning process, it is a huge help to have that support and knowledge base from which to draw, especially for destination brides. (We totally agree!)

How important is a time-line to a wedding day?

It is absolutely essential for couple’s who have a number of events planned within the day (ceremony, dancing, cake, toasts, etc) Making sure there is enough time for all of those things to happen, and that there is enough time in between events to enjoy them is what a good timeline can do. Timelines also help vendors stay on track and work together more efficiently. (Agreed! And we rock at them ;))

How important is professional hair and make-up?

Having hair/make-up done professionally is a personal choice. I have seen brides turn out looking stunning even having done their own styling on the day. What is important to me in terms of hair/make-up is that if a bride does decide to hire out, that she hire a great artist/team of artists with a solid work ethic. Hair and make-up vendors can throw off the whole days schedule if they are late to the session, or if they are understaffed and cannot complete everyone in a timely manner. I also prefer that hair/make-up artists dress wedding appropriate, as they are often in the brides “getting ready” shots. They need to be able and willing to work with me as I take those photographs, which can be some of the most beautiful of the entire day.

What are some of your favorite things about brides from 2012?

I love all of the different styles of weddings happening now. From DIY to classic traditions, weddings at the moment vary so much. It is great fun for me to see each couple’s ideas come together, unique to them. And of course, the dresses! There are some amazing things happening in dresses right now- I especially love the vintage inspired styles.

Do you like the coming of age of all Social media?

Sure! It’s a great way for people to connect, share creative ideas, and share their photographs with family and friends.

Why do you think Social Media has boomed so much?

More and more families are living far apart from each other, the modern world being the way that it is. Social media sites allow us to connect with our loved ones easily and more intimately than a telephone call. Also, they are a great resource for couples planning a wedding! Who needs “save the dates” when you have Facebook Evites?? NO!!!!!! 

What are your thoughts on Pinterest?

I love Pinterest. In fact, I am always pinning things. Being able to see other photographers work, be inspired by it, and also to see the pins from my couple’s as they plan their wedding- I just love that! I get an insight into what inspires my clients, their wedding theme and projects, and that helps me plan ahead for what I will do on their wedding day. I don’t think that photographers should use Pinterest to copy each other’s photos down to the minute detail- but it is a great way to share ideas and to get inspired. No two photographs are ever the same, anyhow!

If you could meet ANY photographer, whom would you want to meet?

OH MAN. That is a tough one. I would like to meet a female photographer working around the turn of the century. So I could try out her camera, for one, and also to get her take on what it was like being a woman in the field in those days. Only now are there more and more female photographers- historically it was a male dominated field and I am glad that fact is changing.

Photography by Leana at Looking Glass Photography;

Contact Leana here: 805-703-3659, LEANA@LEANASLOOKINGGLASS.COM

Be sure to check out our other interview piece of Amber from Sasee Salon here:

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If you're thinking about hiring a Wedding Coordinator in the Northern California and Central Coast areas, be sure to check out our website for packaging, pricing, and to set-up your FREE consultation!

Happy Planning! Love the HWC team!